Privacy Policy

1. Introduction

CAMP – A FASD Community ("CAMP FASD," "we," "us," or "our") operates the CAMP FASD Application Portal (the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

We are committed to protecting the privacy of our campers, their families, and all users of our Service. Please read this Privacy Policy carefully. By using the Service, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Personal Information

We collect information that you voluntarily provide when registering for and using the Service, including:

• Account Information: Name, email address, phone number, and password
• Camper Information: Camper's name, date of birth, gender, school information, and profile photo
• Medical Information: Medications, allergies, medical conditions, FASD diagnosis details, healthcare provider information, and emergency contacts
• Behavioral Information: Behavioral assessments, support needs, triggers, and calming strategies
• Guardian Information: Parent/guardian names, contact information, and relationship to camper
• Payment Information: Billing address and payment details (processed securely through third-party payment processors)
• Documents: Uploaded files such as medical forms, immunization records, and signed agreements

2.2 Automatically Collected Information

When you access our Service, we may automatically collect:

• Device Information: Browser type, operating system, and device identifiers
• Usage Data: Pages visited, time spent on pages, and interaction patterns
• Log Data: IP address, access times, and referring URLs

2.3 Information from Third Parties

If you choose to sign in using Google OAuth, we receive your name and email address from Google. We do not receive or store your Google password.

3. How We Use Your Information

We use the collected information for the following purposes:

• Camp Operations: To process applications, manage registrations, and prepare for camper attendance
• Health and Safety: To ensure appropriate medical care, accommodations, and support for campers
• Communication: To send application updates, payment reminders, camp information, and important announcements
• Payment Processing: To process registration fees and manage billing
• Service Improvement: To analyze usage patterns and improve our Service
• Legal Compliance: To comply with applicable laws, regulations, and legal processes
• Emergency Response: To contact guardians and medical providers in case of emergencies

4. Information Sharing and Disclosure

We may share your information in the following circumstances:

• Camp Staff: Authorized staff members who need access to provide appropriate care and supervision
• Medical Professionals: Healthcare providers in case of medical emergencies
• Service Providers: Third-party vendors who assist in operating our Service (hosting, payment processing, email services)
• Legal Requirements: When required by law, court order, or governmental authority
• Safety: To protect the safety of campers, staff, or others

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information, including:

• Encryption of data in transit using SSL/TLS
• Secure data storage with access controls
• Regular security assessments and updates
• Limited access to personal information on a need-to-know basis
• Secure authentication mechanisms

While we strive to protect your information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Camper records may be retained for multiple camp seasons to facilitate returning camper registrations and to maintain historical health and safety records. You may request deletion of your data by contacting us at the email address provided below.

7. Children's Privacy

Our Service collects information about children (campers) as part of the camp registration process. This information is provided by parents or legal guardians, not directly by children. We take special care to protect children's information and only collect what is necessary for camp operations, health, and safety.

Parents and guardians have the right to review, update, or request deletion of their child's information by contacting us. We do not knowingly collect information directly from children under 13 without parental consent.

8. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information, subject to legal retention requirements
• Opt-out: Opt out of non-essential communications through your account settings
• Withdraw Consent: Withdraw consent for processing where consent is the legal basis

To exercise these rights, please contact us at privacy@fasdcamp.org.

9. Third-Party Services

Our Service uses the following third-party services:

• Supabase: Database hosting and authentication services
• Google OAuth: Optional sign-in authentication
• Stripe: Payment processing (when applicable)
• Resend: Email delivery services

These services have their own privacy policies governing their use of your information.

10. Cookies and Tracking

We use essential cookies to maintain your session and provide core functionality. We do not use advertising cookies or third-party tracking cookies. You can configure your browser to refuse cookies, but this may limit your ability to use certain features of the Service.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically for any changes.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: